Your school, one portal.

Staff

Register learners, mark attendance, publish results, collect fees, and send notices from one signed-in workspace.

Students

Sign in with a registration number to see subjects, homework, reports, attendance, and fee statements.

Parents / guardians

Apply online, track admissions, receive notices and invoices by email, and use the learner’s portal for reports and fees.

1. School portal (web)

The full system for administration, teaching, accounts, and the student portal. This is the main tool for staff.

2. Tailored School mobile

Teachers mark class attendance on a phone, even without internet. Students can open homework, reports, and fees on the same app.

3. School office computer

Where included, the desktop app keeps cash desk and selected school work available if the internet drops, then syncs when it returns.

Remember this

• Staff sign in with school email and password.
• Students sign in with registration number and password.
• First login asks you to change the temporary password.
• Use Forgot password? if the school has your email on file.
• Parents apply or track an application from the same page — no staff account needed.

Teacher routine

1. Open Attendance → Class Attendance.
2. Confirm year, term, class, and morning/afternoon session.
3. Pick the date. Weekends and dates outside the term stay locked.
4. Mark present, absent, or use Mark all Present, then Save attendance.

On the phone, the same register can be marked offline. It syncs when the network returns. Do not mark twice in two places for the same class and date without checking the register.

The lifecycle

1. Create the exam for the right year, term, and classes.
2. Teachers enter marks while the exam is open.
3. Close marking when the set is complete.
4. Publish results only when the school is ready for families to see them.

Unpublished work stays internal. If the school blocks reports for unpaid fees, the student portal explains that clearly instead of showing a blank page.

Family access

• Apply for a place and track the application with the number and password created at submit.
• Sign into the Student Portal with the child’s registration number.
• View subjects, classwork, published reports, attendance, and the fee statement.
• Upload proof of payment from My Fees when paying outside the office.
• Read school notices in the portal; parent emails on the learner record also receive invoices and notices.

There is no separate parent password. Treat the student portal as the family login and keep it private.

Administrators and the head

• Create a notice and choose students, staff, or parents.
• Limit it to selected classes or staff roles when needed.
• Dashboard notices still appear even if email is not yet configured.
• Check Delivery log after sending email.

Keep guardian emails on student records current. That is how invoices and parent notices arrive.

Office and leadership

1. Confirm the school portal URL and branding.
2. Create staff users with the right role. Each person uses their own email.
3. Set the current academic year and term.
4. Finish classes, class teachers, and student subject registration.
5. Issue student portal slips and tell families to change the temporary password.

Teaching and accounts

1. Teachers mark one live attendance register and save it.
2. Accounts confirm fee groups and generate the current-term invoices.
3. Practice one cash-desk receipt and one proof-of-payment approval.
4. Publish only when results are checked.
5. Send one test notice to staff, then one to a small parent group.

In school

Use Help & support in the staff or student portal. Keep screenshots of error messages.

Passwords

Staff: Forgot password on the login page. Students: ask the office to reset the student account and reprint a slip.

Vendor

[email protected] · tailoredschool.com/contact · Do not share passwords in email.