What has been reported?
Zimbabwe Now reports that Secretary’s Circular Number 9 of 2026 strengthens school audit requirements and links applications concerning fees and levies to a current annual audit report. The report also describes risk-based internal audits and annual external audits, with requirements that differ by school category. Source: Rutendo Mazhindu, “NO audit, no fee hike”, Zimbabwe Now.
Source and scope: This summary relies on the linked news report. We have not inspected an official Ministry circular and do not quote the circular. Schools should obtain the official document and confirm the requirements that apply to their institution with their Responsible Authority and professional advisers.
Consistent records begin with daily work
Record invoices, payments, supplier bills and expenses consistently as work happens. Keep supporting documents organised and reconcile records regularly. A connected accounting system can reduce repeated entry and make it easier to follow a transaction from its source to the ledger.
Make financial activity easier to explain
Tailored Finance connects school fee records with receivables, payables and financial reporting. Student statements and ageing views help staff follow outstanding balances. Supplier records, bills and payments help explain what the school owes. Income statements, balance sheets and cash-flow reports support review of recorded activity.
Prepare a useful document pack
Keep invoices, receipts and source documents alongside the reports requested by the reviewer. Agree the period, campus and format before preparing exports or printing reports. Review completeness and reconcile balances before sharing the pack through the school’s authorised process.
Software supports consistent financial records, transaction traceability, visibility of income and expenditure, and organised report preparation. Good records still depend on correct setup, accurate entry, reconciliation and management review.
Independent audit remains essential
Accounting software does not replace an independent external audit, guarantee an audit pass or establish that every school has identical obligations. Tailored School is not endorsed by the Ministry. The official circular and applicable requirements should guide each school’s response.